Outdated but Confidential Documents that Educational Institutions Hold should be Shredded
Confidential document shredding services are crucial to educational institutions, such as schools, colleges, and universities, that produce mountains of paperwork every year. Much of this paperwork contains sensitive information, from meeting minutes to student records. Given that the UK’s data protection act covers educational records, educational institutions are responsible for securely managing and disposing of this data. Individuals tasked with getting rid of out-of-date but confidential paperwork should shred these documents securely to comply with the law.
Students are the lifeblood of an educational institution. Thus, it makes sense that student records are the primary form of data that these institutions store. These records are likely to contain personal information, such as dates of birth, complete names and addresses, however; institutions must take care that the sensitive information doesn’t get into the wrong hands. The easiest option would be to store the records indefinitely even after the individual leaves the institution, but that would mean a logistical nightmare. Thus, it would be safer to transfer the information to a secured cloud storage and shred all paper records. This way, authorised people can access the records when the need arises.
Admin and financial records may contain sensitive information, such as credit card numbers or bank account details. When faced with these old records, you typically have two options: Keep the records indefinitely by transferring the data into a protected cloud storage or destroy them completely. Either way, the protocol of securely shredding all physical records must be followed.
Apart from financial records, your educational institution will also be storing records regarding staff and past recruitment. You can retain some of these records, especially if the staff member is still working with the institution. You should, however, shred older records to avoid security problems.
Indeed, the number of educational records for shredding can be overwhelming. Fortunately, you don’t have to look elsewhere to dispose of confidential documents securely. LKM, a reliable waste management firm, offers secure paper shredding services that can shred various types of confidential paperwork. We adhere to a highly secure process when gathering, shredding and recycling paper waste.
Contact us today to discuss your shredding requirements.